Building your rundown

Your rundown is the blueprint for your event. Every item you add — a performance, a changeover, a ceremony, a break — feeds directly into the live timer when your show is running. Get the rundown right in advance and the day runs itself.

What a rundown is (and what it drives)

A rundown is an ordered list of moments that make up your event. Each item has a type, a label, a start time, and a duration in minutes. That duration is what the timer counts down from when the director starts that item — so a 15-minute performance item starts the timer at 15:00, and a 5-minute changeover starts it at 5:00.

If you never set a duration, the timer falls back to your event's default durations (set under Timer Settings). Setting item-level durations gives you more control and makes it easier to spot where the schedule will run tight.

Opening the rundown editor

1. Sign in and go to your Venue Dashboard.
2. Select the event you want to edit from your events list.
3. Click Rundown in the event sub-navigation.

The rundown editor opens with your current items in order.

Adding items

Click Add item (or Add item to Day 1 for weddings) at the bottom of the list. A new item appears with a default type of "Break" and a 30-minute duration. Edit its fields immediately:

Field	What to do
Time	Set the scheduled start time (shown in 24-hour format; the display is local time).
Type	Pick the category that best fits — see the type lists below.
Label	Write a short name people will recognize on the director screen and projector.
Duration (min)	Set how many minutes this item should run. This is what the timer counts down from.

Changes save automatically as you type or pick from dropdowns — you don't need to click a Save button.

Reordering items

Use the up and down arrow buttons on each row to move it earlier or later in the day. For music-venue rundowns you can also drag and drop items by the grip handle on the left side of each row.

Items are sorted by their scheduled time first, then by their manual order. If two items share the same time, the one with the lower sort order comes first. The easiest approach: set a realistic start time on every item and let the list sort itself.

Music venue item types

For concerts, open mics, showcases, and similar events the available types are:

Type	Default duration
Load In	60 min
Sound Check	30 min
Doors Open	30 min
Welcome	5 min
Performance	15 min
Changeover	5 min
Intermission	15 min
Announcement	5 min
Show End	5 min
Custom	10 min

You can assign any performer to a Performance item once performers have been added to the event. The director's Next button advances through items in rundown order, switching the timer to the correct duration automatically.

Wedding day-of schedule

Wedding rundowns work differently from music lineups in two important ways:

They are day-indexed. A wedding often spans multiple days — a rehearsal dinner on Day 1, the ceremony and reception on Day 2, a brunch on Day 3. Each day has its own tab. Click Add day to create a new day's schedule. Items on Day 1 never appear alongside items on Day 2 in the director or on the guest schedule.

The item types reflect your day, not a stage. Instead of Performances and Changeovers, you have:

Getting ready, First look, Family photos, Couple portraits, Bridal party photos, Ceremony, Cocktail hour, Reception open, Speeches, Cake cutting, First dance, Parent dance, Bouquet toss, Garter toss, After-party, Send-off, Rehearsal, Rehearsal dinner, Welcome party, Brunch, Break.

Pick the type that best matches the moment, then give it a label you'd want your guests and coordinator to read.

The duration you set on each wedding rundown item drives the same live timer — the director can start an item and the countdown shows on the director screen and the projector, keeping everyone aligned even when the day runs slightly off-schedule.

Editing and removing items

Click into any field on a row to edit it in place. To remove an item, click the trash icon on the right side of its row and confirm the prompt.

Common problems

Items aren't in the right order, even after reordering. Items sort by scheduled time first. If two items have the same time (or no time set), they sort by manual order. To fix the order: set a distinct scheduled time on each item — even an approximate one — or use the up/down arrows to arrange items that share a time.

The timer starts at the wrong length when the director hits Next. The countdown comes from that item's Duration (min) field in the rundown. Open the rundown editor, find the item, and update its duration. The director will pick up the new value the next time they start that item.

I'm building a wedding schedule but I only see one day. Use the Add day button at the top of the rundown editor to create Day 2, Day 3, and so on. Each day is a separate tab. Items you add while viewing Day 2 are saved to Day 2 and won't appear on other days.

A music rundown and a wedding schedule look different in the editor. That's intentional. Music events use the full drag-and-drop editor with performance-oriented types. Wedding events use the day-indexed editor with ceremony and reception types. Both save the same way and both drive the live timer — the editor just reflects which kind of event you're planning.